This is irrespective of whether you received or small business bookkeeping cash for the product or service. You must use a double-entry accounting system and record two entries for every transaction. Many software options allow you to store documents and streamline the documentation process as you go. Accounting software includes connecting business bank accounts, doing any necessary data entry and reconciling transactions.

When do I need extra bookkeeping help?

If you're a small-business owner, you're probably used to doing everything yourself. You've used your entrepreneurial prowess to produce a product or service that your customers need. And avoiding spending any money when you think you can just take care of a task yourself is tempting.But bookkeeping mistakes are costly and threaten success. For instance, ever looked at your bank statements and thought, Where is all the money we made this month? Then it's time to get help with bookkeeping.As a small-business owner, you have a few cost-effective bookkeeping solutions:Hiring an in-house accountant or bookkeeperInvesting in bookkeeping or accounting softwareOutsourcing your bookkeeping to a third-party company

Should these expenditures come under scrutiny, they must be retrievable quickly and easily. This is why maintain accurate records of gross receipts, tax obligations, purchases, and financial assets as well as expenses.

What Is Bookkeeping?

However, managing your own bookkeeping means you're in charge of keeping your finances in order, storing records and creating necessary statements. Using accounting software simplifies many bookkeeping processes, but you’ll still need the tech-based skills to run and streamline your business’s software. Set up a spreadsheet that tracks incoming payments and expenses that comes in and out of your business bank account and credit card. Double-entry bookkeeping enters every transaction twice as both a debit and credit. This is done in order to “balance the books” between accounts and prevent errors in recording transactions. Double-entry bookkeeping is typically recommended because it’s more accurate and makes it easier to catch small mistakes.

You’ll need create an electronic spreadsheet or ledger on a piece of paper. Bookkeeping is the process of recording every financial transaction your business makes—both income and expenditures—and keeping those records organized. Bookkeeping is part of the larger process of accounting, which is focused on interpreting and presenting the data in a business's books. The central role of a bookkeeper is to track and record all financial transactions. This means that a bookkeeper needs an in-depth understanding of your business’s structure and operations to do their job successfully.

Getting a Better Handle on Cash Flow

For instance, ever looked at your bank statements and thought, Where is all the money we made this month? Proper record-keeping for small businesses makes the process easier and keeps you compliant with the law.


Companies also have to set up their computerized accounting systems when they set up bookkeeping for their businesses. Most companies use computer software to keep track of their accounting journal with their bookkeeping entries. Very small firms may use a basic spreadsheet, like Microsoft Excel. Larger businesses adopt more sophisticated software to keep track of their accounting journals. The financial transactions are all recorded, but they have to be summarized at the end of specific time periods. Other smaller firms may require reports only at the end of the year in preparation for doing taxes. You may receive bills, invoices or receipts through the post, email or from a till and it’s good practice to upload them into your bookkeeping system immediately.

How Do I Set up a Small Business Accounting System?

Still, the owner acts dangerously if he or she does anything out of ignorance, and business performance may suffer. To the untrained observer, bookkeeping might seem like a simple task, easy to fit into any schedule, or, if necessary, do your own bookkeeping with bookkeeping software. Yet for the small business owner, managing and monitoring outlay and receipts are both time-sensitive and crucial to best practices, even solvency. This post explores why hiring an outsourced bookkeeper might be beneficial for your company. Revenue is all the income a business receives in selling its products or services. Costs, also known as the cost of goods sold, is all the money a business spends to buy or manufacture the goods or services it sells to its customers. The Purchases account on the chart of accounts tracks goods purchased.